Difference between revisions of "Check-In"

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<font size="3" color="red">'''IMPORTANT: this page is no longer updated, as we are doing this now via Asana (as of Dec 2015). It is only kept here for general reference'''</font>
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The purpose of this page is to serve as a guide for the "Check-in" of new members of the Jimenez Group at CU-Boulder.  
 
The purpose of this page is to serve as a guide for the "Check-in" of new members of the Jimenez Group at CU-Boulder.  
  
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<br>___ Sign up for an email account with CIRES Computing Facility (through Rhonda) (grad students already have an email acct)
 
<br>___ Sign up for an email account with CIRES Computing Facility (through Rhonda) (grad students already have an email acct)
 
<br>___ Get a CU Identikey through the CIRES Computing Facility (through Rhonda) (Needed for wireless access & VPN) (grad students have done this already)
 
<br>___ Get a CU Identikey through the CIRES Computing Facility (through Rhonda) (Needed for wireless access & VPN) (grad students have done this already)
<br>___ Get keys for lab (Ekeley E-150, key ABM41), your office, and the fax/printer room at CIRES (key ABM1) (from Rob Schubert as of Oct'13) (or from Denise Thomas for CHEM rooms, if applicable)
+
<br>___ Get keys for lab (Cristol 350, key ), your office, and the fax/printer room at CIRES (key ABM1) (from Rob Schubert as of Oct'13) (or from Denise Thomas for CHEM (i.e. Cristol) rooms, if applicable)
 
<br>___ Have Rob Schubert add your Buff OneCard to the after-hours building access of Ekeley and Cristol (including Cristol loading dock)
 
<br>___ Have Rob Schubert add your Buff OneCard to the after-hours building access of Ekeley and Cristol (including Cristol loading dock)
<br>___ Register with the CIRES Message Center (to receive notification of faxes & packages)
 
 
<br>___ Get your name on the CIRES Mailboxes and get a mailbox number (with CIRES Mssg Center as well)
 
<br>___ Get your name on the CIRES Mailboxes and get a mailbox number (with CIRES Mssg Center as well)
<br>___ Get the copier code from Michael: _____________ (only for work-related copies)
+
<br>___ Get the copier code from Lab Assistant: _____________ (only for work-related copies) (see [http://tinyurl.com/nsdlwc9 Grants+Email] sheet in JG_Organization).
<br>___ Get the long distance phone and fax code from Michael: _____________ (only for work-related calls)
+
<br>___ Get the long distance phone and fax code from Lab Assistant: _____________ (only for work-related calls) (see [http://tinyurl.com/nsdlwc9 Grants+Email] sheet in JG_Organization.
<br>___ Give Michael your picture and other information to be added to the [http://cires.colorado.edu/jimenez-group/ Group Members web page]
+
<br>___ Give Lab Assistant your picture and other information to be added to the [http://cires.colorado.edu/jimenez-group/ Group Members web page]
 
<br>___ Sign up for an "A-Card" (or "P-Card") with Jennie Bell
 
<br>___ Sign up for an "A-Card" (or "P-Card") with Jennie Bell
<br>___ Sign up for a Travel Card with Jennie Bell (only way to do car rentals in the field, also useful to avoid putting travel expenses in your personal credit card)
+
<br>___ Sign up for a Travel Card with CIRES Travel [mailto:travel@cires.colordado.edu travel@cires.colorado.edu] [(only way to do car rentals in the field, also useful to avoid putting travel expenses in your personal credit card)
 
<br>___ Have business cards made (by CIRES Mssg Center for postdocs and [http://www.colorado.edu/printcopy/bcards/order_bc.html from Imaging Services] for students (but purchase Faculty/Staff style, not "student" style)
 
<br>___ Have business cards made (by CIRES Mssg Center for postdocs and [http://www.colorado.edu/printcopy/bcards/order_bc.html from Imaging Services] for students (but purchase Faculty/Staff style, not "student" style)
<br>___ Go through the [http://cires.colorado.edu/jimenez-group/wiki/index.php/Policies_Procedures J-Group Policies and Procedures] and give a signed copy to Jose (via email)
+
<br>___ Read through the [http://cires.colorado.edu/jimenez-group/wiki/index.php/Policies_Procedures J-Group Policies and Procedures] and give a signed copy to Jose (via email)
<br>___ Go through the [http://cires.colorado.edu/jimenez-group/wiki/index.php/FAQs_for_Jimenez_Group J-Group FAQs]
+
<br>___ Read through the [http://cires1.colorado.edu/jimenez-group/wiki/index.php/Practical_Ref#Group_FAQ.27s J-Group FAQs]
 +
<br>___ Read through the [http://tinyurl.com/J-ZGroupShopRules Jimenez/Ziemann Shop rules], also see the certifications section below (schedule and attend shop safety orientation)
 +
<br>___ Add youself to [http://tinyurl.com/mt357kk J-Group Contacts spreadsheet].  After you make the edits in Google Sheets, download a csv version of the file and import it into your Google Contacts (File=>Download as=>Comma Seperated Value (.csv,current sheet))
  
 
== Email Lists==
 
== Email Lists==
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<br>___ Sign up for the CU Analytical & Environmental Chemistry Seminars email list at [http://groups.google.com/group/anyl-env-seminars http://groups.google.com/group/anyl-env-seminars]
 
<br>___ Sign up for the CU Analytical & Environmental Chemistry Seminars email list at [http://groups.google.com/group/anyl-env-seminars http://groups.google.com/group/anyl-env-seminars]
 
<br>_X_ Note that you will be automatically signed up for the NOAA CSD Seminars List when you sign up to the Jimenez-Group list
 
<br>_X_ Note that you will be automatically signed up for the NOAA CSD Seminars List when you sign up to the Jimenez-Group list
<br>___ Sign up for AMS-Users Email lists following [http://www.aerodyne.com/maillists/mailinglists.html these instructions] (if working w/ AMS)
+
<br>___ Sign up for AMS-Users Email lists following [http://www.aerodyne.com/mail-lists these instructions] (if working w/ AMS)
 
<br>___ Sign up for the ARI ToF-CIMS Users Email List (ask Joel Kimmel) (if working w/ ToF-CIMS)
 
<br>___ Sign up for the ARI ToF-CIMS Users Email List (ask Joel Kimmel) (if working w/ ToF-CIMS)
<br>___ Sign up for Chemistry Dept. email list(s) following [http://chemserve.colorado.edu/list/ this link]. The "Universe" list may be the most appropriate.
+
<br>___ Sign up for Chemistry Dept. email list(s) following [http://chemserve.colorado.edu/list/ this link]. The "Universe" list may be the most appropriate. (note you may need to be on the VPN or locally connected at CU to access this page)
 
 
== Computer Hardware and Printers ==
 
___ Do you have a Windows laptop? If not order a Dell laptop
 
<br>___ Do you have at least one backup hard drive? If not get one from Apricorn
 
<br>___ Install and test the Lab Printer ([http://h20000.www2.hp.com/bizsupport/TechSupport/DriverDownload.jsp?prodNameId=3965802&lang=en&cc=us&taskId=135&prodClassId=-1&prodTypeId=18972&prodSeriesId=3965798&printver=true HP CP4525], IP: 128.138.143.192)
 
<br>___ (If useful) Install the CIRES Printers on the 2nd floor or the 3rd floor
 
  
 
== Computer Software and Network Resources ==
 
== Computer Software and Network Resources ==
___ Make sure that you have [http://www.windowsupdate.com Windows Update] turned on
+
___ Review Computer FAQ's on [http://cires.colorado.edu/jimenez-group/wiki/index.php/Policies_Procedures#Computing_FAQs Policy_Procedures] wiki.
<br>___ Install the free [http://www.colorado.edu/its/security/antivirus CU-provided Antivirus] (but ONLY if your computer doesn't have an Antivirus already)
+
<br />___ Install [http://cires.colorado.edu/jimenez-group/wiki/index.php/Policies_Procedures#Is_there_an_easy_to_use_set_of_bookmarks_for_some_of_the_frequently_used_group_web_pages.3F J-Group.Bookmarks] from the Computer FAQ's in your default browser.
<br>___ Install Latest version of [http://www.wavemetrics.com/support/demos.htm Igor Pro] (if not there already)
+
<br />___ Check the [http://cires.colorado.edu/jimenez-group/wiki/index.php/StandardInstall "StandardInstall"] wiki for information on standard software and settings.
<br>___ Install [http://www.colorado.edu/its/licenses/microsoft/ Microsoft Office] (if not there already)
+
<br />___ Make sure that you have [http://www.windowsupdate.com Windows Update] turned on
<br>___ Set up [http://www.feedly.com Feedly] to keep on top of the literature in our field
+
<br />___ Install the free [https://cuservices.colorado.edu/microsoft/download/SCEPInstall.exe Microsoft System Center Endppoint Protection] (University owned computer) or [http://www.microsoft.com/en-us/download/details.aspx?id=5201 Microsoft Security Essentials] for personally owned computers that don't already have virus protection.
<br>___ Sign up to [http://plus.google.com Google+] and ask Michael to add you to the Literature, J-Grp Internal, and J-Grp News Communities
+
<br />___ Install Latest version of [http://www.wavemetrics.com/support/demos.htm Igor Pro] (if not there already)
<br>___ Install Endnote
+
<br />___ Install [http://www.colorado.edu/its/licenses/microsoft/ Microsoft Office] (if not there already)
<br>___ Install [http://vpn.colorado.edu CU VPN] to access CU resources (such as online journals) from off-campus
+
<br />___ Set up [http://www.feedly.com Feedly] to keep on top of the literature in our field
<br>___ Install Adobe Acrobat following the instructions on the [http://cires.colorado.edu/jimenez-group/Restricted/ group restricted page]
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<br />___ Sign up to [http://plus.google.com Google+] and ask Lab Assistant to add you to the Literature, J-Grp Internal, and J-Grp News Communities
<br>___ Install Viceversa backup software (if not there already) following the instructions on the [http://cires.colorado.edu/jimenez-group/Restricted/ group restricted page]
+
<br />___ Install Mendeley
<br>___ Install Carbonite online backup from the Carbonite website. Purchase $59.99 version using your or Michael's pcard.  
+
<br />___ Install [http://vpn.colorado.edu CU VPN] to access CU resources (such as online journals) from off-campus
<br>___ Program Viceversa to backup your computer hard drive at least every week (better every day)
+
<br />___ Install Adobe Acrobat following the instructions on the [http://cires.colorado.edu/jimenez-group/Restricted/ group restricted page] - 10/2014 - will need to purchase license through Marketplace (or have Lab Assistant purchase)
<br>___ Get the username: ______________ and password: _________________ for the shared computers in the lab (same for all)
+
<br />___ Install Viceversa backup software (if not there already) following the instructions on the [http://cires.colorado.edu/jimenez-group/Restricted/ group restricted page]
<br>___ Get the username: ______________ and password: _________________ for the group restricted web page from Michael
+
<br />___ Install Carbonite online backup from the Carbonite website. Purchase $59.99 version using your or Lab Assistant's pcard. (soon to be moving to a localized backup solution 8/2014)
<br>___ Get the username: ______________ and password: _________________ for your new Group Wiki account to be created by Michael
+
<br />___ Program Viceversa to backup your computer hard drive at least every week (better every day)
<br>___ Have Michael share with you the JG_Organization and JG_Schedule Google Docs (as well as any other relevant docs)
+
<br />___ Get the username: ______________ and password: _________________ for the shared computers in the lab (same for all)
<br>___ Get a [http://www.google.com/calendar/render Google Calendar] account  
+
<br />___ Get the username: ______________ and password: _________________ for the group restricted web page from Lab Assistant
<br>___ Get a [http://www.skype.com Skype] Account
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<br />___ Request a wiki account. Select "Create Account" from the options on the top right of any J-Group wiki page. username: ______________ and password: _________________
<br>___ Sign up for [http://www.asana.com Asana] (Task management software used by the group)
+
<br />___ Have Lab Assistant share with you the JG_Organization and JG_Schedule Google Docs (as well as any other relevant docs)
<br>___ Add as Skype contacts all the current group members (IDs listed on the "Various" tab of [http://tinyurl.com/jg-org1 "JG_Organization" G Doc]
+
<br />___ Get a [http://www.google.com/calendar/render Google Calendar] account  
<br>___ Have Michael share w you the following calendars: "Jimenez Group General" and "Jose Travel". (You should always keep updated on "Jimenez Group General" the working days during which you are away (on business or personal travel)
+
<br />___ Get a [http://www.skype.com Skype] Account, Install Skype and add all J-Group users as Contacts (listed in Grants+Gmail tab of JG_Organization document.
 +
<br />___ Sign up for [http://www.asana.com Asana] (Task management software used by the group)
 +
<br />___ Have Lab Assistant share with you the following calendars: "Jimenez Group General" and "JG.LabResources" (You should always keep updated on "Jimenez Group General" the working days during which you are away (on business or personal travel)
 
<br>___ Add to your calendar the "ANYL Seminars" one (Calendar ID: qm8k9heqc27sauteit0p01kpjg@group.calendar.google.com)
 
<br>___ Add to your calendar the "ANYL Seminars" one (Calendar ID: qm8k9heqc27sauteit0p01kpjg@group.calendar.google.com)
 +
<br>___ Install the [http://www.colorado.edu/oit/services/network-internet-services/eduroam EduRoam Wifi software] in your computer and your smartphone (secure Wifi at CU to avoid "man in the middle attacks", free Wifi at NCAR, NOAA, lots of Universities US and Internationally)
 
<br>___ Review & bookmark our [http://cires.colorado.edu/jimenez-group/wiki/index.php/Practical_Ref Practical Reference Wiki Page] and familiarize yourself with contents
 
<br>___ Review & bookmark our [http://cires.colorado.edu/jimenez-group/wiki/index.php/Practical_Ref Practical Reference Wiki Page] and familiarize yourself with contents
 
<br>___ Review & bookmark our [http://cires.colorado.edu/jimenez-group/wiki/index.php/Key_Refs#Reviews Key Scientific References Wiki Page] and familiarize yourself with contents (ignore for now as this is out of date)
 
<br>___ Review & bookmark our [http://cires.colorado.edu/jimenez-group/wiki/index.php/Key_Refs#Reviews Key Scientific References Wiki Page] and familiarize yourself with contents (ignore for now as this is out of date)
  
== Safety Certifications ==
+
== Computer Hardware and Printers ==
 +
___ Do you have a Windows laptop? If not find  a used / order a new Dell laptop
 +
<br>___ Do you have at least one backup hard drive? If not get one from Apricorn
 +
<br>___ Install and test the [http://tinyurl.com/jwr85wf HP CP4525] printer in Cristol 334, and/or the [http://tinyurl.com/nxhym29 HP M551] printer in Cristol 441A.
 +
<br>___ (If useful) Install the CIRES Printers on the [http://cires.colorado.edu/jimenez-group/wiki/index.php/FAQs_for_Jimenez_Group#Where_can_I_print.3F 2nd floor] or the [http://cires.colorado.edu/jimenez-group/wiki/index.php/FAQs_for_Jimenez_Group#How_do_I_print_to_the_CIRES_Copy_Room_Printer.2FCopier.2FFAX_on_the_3rd_floor.3F 3rd floor]
 +
 
 +
== Safety & Compliance Certifications ==
 +
 
 
___Take EH&S Hazardous Materials Course (on site at EH&S) BEFORE using any chemicals in the lab. See [http://www.colorado.edu/ehs/training/hazardous.html info here] & email EH&S to signup for a class at [mailto:ehs@colorado.edu ehs@colorado.edu]
 
___Take EH&S Hazardous Materials Course (on site at EH&S) BEFORE using any chemicals in the lab. See [http://www.colorado.edu/ehs/training/hazardous.html info here] & email EH&S to signup for a class at [mailto:ehs@colorado.edu ehs@colorado.edu]
(First-year CHEM students who TA typically have to take this during orientation. Call EH&S if unsure if you had it.)  
+
(First-year CHEM students who TA typically have to take this during orientation. Call EH&S if unsure if you had it.).  When you receive official notification of training, email a copy to Lab Assistant.  Edit
 +
[http://tinyurl.com/l78t3oe HazMat] sheet in JG_Organization google doc to add your official training dates.
 +
 
 +
___Read the [http://www.colorado.edu/ehs/programs/radiationtraining.html Radiation Safety Handbook] and sign up for the Radiation Safety Course at EH&S for "sealed sources" BEFORE using an SMPS or associated Kr-85 sealed sources.  If you will be using Sealed sources, read documentation and take online quiz.  Send confirmation of training to Lab Assistant.  Edit JG_Organization document: [http://tinyurl.com/mpprqb2 Radiation] Sheet and enter your info. Links to training documents/quizes are also in the JG_Organization document on the Radiation Page.
 +
 
 +
___Schedule and attend a "Shop Safety & Use" orientation with either Lab Assistant or [mailto:jkrechmer@gmail.com Jordan]
 +
 
 +
___ IF you will be partially or completely funded by NSF, complete the [http://www.colorado.edu/vcr/rcr/training/online-training Online Training Course on the Responsible Conduct of Research]
  
___Read the [http://www.colorado.edu/ehs/programs/radiationtraining.html Radiation Safety Handbook] and sign up for the Radiation Safety Course at EH&S for "sealed sources" BEFORE using an SMPS or associated Kr-85 sealed sources
+
___ IF you will work with or collaborate with Aerodyne, or with other companies, complete the [http://www.colorado.edu/vcr/coi/disclosure-form-depa Disclosure of External Professional Activities]

Latest revision as of 16:04, 4 December 2015

IMPORTANT: this page is no longer updated, as we are doing this now via Asana (as of Dec 2015). It is only kept here for general reference

The purpose of this page is to serve as a guide for the "Check-in" of new members of the Jimenez Group at CU-Boulder.

Paperwork, Keys, etc.

___ Register with the International Students & Scholars Office (non-US citizens only)
___ Get a Social Security Number at the Boulder SS Office (non-US citizens only)
___ Do personnel paperwork with the CIRES Administration (Rhonda Miller as of April'10) (grad students have done this already)
___ Get a CU Identification Card ("Buff OneCard") (grad students have done this already)
___ Sign up for an email account with CIRES Computing Facility (through Rhonda) (grad students already have an email acct)
___ Get a CU Identikey through the CIRES Computing Facility (through Rhonda) (Needed for wireless access & VPN) (grad students have done this already)
___ Get keys for lab (Cristol 350, key ), your office, and the fax/printer room at CIRES (key ABM1) (from Rob Schubert as of Oct'13) (or from Denise Thomas for CHEM (i.e. Cristol) rooms, if applicable)
___ Have Rob Schubert add your Buff OneCard to the after-hours building access of Ekeley and Cristol (including Cristol loading dock)
___ Get your name on the CIRES Mailboxes and get a mailbox number (with CIRES Mssg Center as well)
___ Get the copier code from Lab Assistant: _____________ (only for work-related copies) (see Grants+Email sheet in JG_Organization).
___ Get the long distance phone and fax code from Lab Assistant: _____________ (only for work-related calls) (see Grants+Email sheet in JG_Organization.
___ Give Lab Assistant your picture and other information to be added to the Group Members web page
___ Sign up for an "A-Card" (or "P-Card") with Jennie Bell
___ Sign up for a Travel Card with CIRES Travel travel@cires.colorado.edu [(only way to do car rentals in the field, also useful to avoid putting travel expenses in your personal credit card)
___ Have business cards made (by CIRES Mssg Center for postdocs and from Imaging Services for students (but purchase Faculty/Staff style, not "student" style)
___ Read through the J-Group Policies and Procedures and give a signed copy to Jose (via email)
___ Read through the J-Group FAQs
___ Read through the Jimenez/Ziemann Shop rules, also see the certifications section below (schedule and attend shop safety orientation)
___ Add youself to J-Group Contacts spreadsheet. After you make the edits in Google Sheets, download a csv version of the file and import it into your Google Contacts (File=>Download as=>Comma Seperated Value (.csv,current sheet))

Email Lists

___ Sign up for the Jimenez Group email list at http://groups.google.com/group/jimenez-group
___ Sign up for the Colorado Front Range Aerosol Community email list at http://groups.google.com/group/Aerosols-CO
___ Sign up for the CU Analytical & Environmental Chemistry Seminars email list at http://groups.google.com/group/anyl-env-seminars
_X_ Note that you will be automatically signed up for the NOAA CSD Seminars List when you sign up to the Jimenez-Group list
___ Sign up for AMS-Users Email lists following these instructions (if working w/ AMS)
___ Sign up for the ARI ToF-CIMS Users Email List (ask Joel Kimmel) (if working w/ ToF-CIMS)
___ Sign up for Chemistry Dept. email list(s) following this link. The "Universe" list may be the most appropriate. (note you may need to be on the VPN or locally connected at CU to access this page)

Computer Software and Network Resources

___ Review Computer FAQ's on Policy_Procedures wiki.
___ Install J-Group.Bookmarks from the Computer FAQ's in your default browser.
___ Check the "StandardInstall" wiki for information on standard software and settings.
___ Make sure that you have Windows Update turned on
___ Install the free Microsoft System Center Endppoint Protection (University owned computer) or Microsoft Security Essentials for personally owned computers that don't already have virus protection.
___ Install Latest version of Igor Pro (if not there already)
___ Install Microsoft Office (if not there already)
___ Set up Feedly to keep on top of the literature in our field
___ Sign up to Google+ and ask Lab Assistant to add you to the Literature, J-Grp Internal, and J-Grp News Communities
___ Install Mendeley
___ Install CU VPN to access CU resources (such as online journals) from off-campus
___ Install Adobe Acrobat following the instructions on the group restricted page - 10/2014 - will need to purchase license through Marketplace (or have Lab Assistant purchase)
___ Install Viceversa backup software (if not there already) following the instructions on the group restricted page
___ Install Carbonite online backup from the Carbonite website. Purchase $59.99 version using your or Lab Assistant's pcard. (soon to be moving to a localized backup solution 8/2014)
___ Program Viceversa to backup your computer hard drive at least every week (better every day)
___ Get the username: ______________ and password: _________________ for the shared computers in the lab (same for all)
___ Get the username: ______________ and password: _________________ for the group restricted web page from Lab Assistant
___ Request a wiki account. Select "Create Account" from the options on the top right of any J-Group wiki page. username: ______________ and password: _________________
___ Have Lab Assistant share with you the JG_Organization and JG_Schedule Google Docs (as well as any other relevant docs)
___ Get a Google Calendar account
___ Get a Skype Account, Install Skype and add all J-Group users as Contacts (listed in Grants+Gmail tab of JG_Organization document.
___ Sign up for Asana (Task management software used by the group)
___ Have Lab Assistant share with you the following calendars: "Jimenez Group General" and "JG.LabResources" (You should always keep updated on "Jimenez Group General" the working days during which you are away (on business or personal travel)
___ Add to your calendar the "ANYL Seminars" one (Calendar ID: qm8k9heqc27sauteit0p01kpjg@group.calendar.google.com)
___ Install the EduRoam Wifi software in your computer and your smartphone (secure Wifi at CU to avoid "man in the middle attacks", free Wifi at NCAR, NOAA, lots of Universities US and Internationally)
___ Review & bookmark our Practical Reference Wiki Page and familiarize yourself with contents
___ Review & bookmark our Key Scientific References Wiki Page and familiarize yourself with contents (ignore for now as this is out of date)

Computer Hardware and Printers

___ Do you have a Windows laptop? If not find a used / order a new Dell laptop
___ Do you have at least one backup hard drive? If not get one from Apricorn
___ Install and test the HP CP4525 printer in Cristol 334, and/or the HP M551 printer in Cristol 441A.
___ (If useful) Install the CIRES Printers on the 2nd floor or the 3rd floor

Safety & Compliance Certifications

___Take EH&S Hazardous Materials Course (on site at EH&S) BEFORE using any chemicals in the lab. See info here & email EH&S to signup for a class at ehs@colorado.edu (First-year CHEM students who TA typically have to take this during orientation. Call EH&S if unsure if you had it.). When you receive official notification of training, email a copy to Lab Assistant. Edit HazMat sheet in JG_Organization google doc to add your official training dates.

___Read the Radiation Safety Handbook and sign up for the Radiation Safety Course at EH&S for "sealed sources" BEFORE using an SMPS or associated Kr-85 sealed sources. If you will be using Sealed sources, read documentation and take online quiz. Send confirmation of training to Lab Assistant. Edit JG_Organization document: Radiation Sheet and enter your info. Links to training documents/quizes are also in the JG_Organization document on the Radiation Page.

___Schedule and attend a "Shop Safety & Use" orientation with either Lab Assistant or Jordan

___ IF you will be partially or completely funded by NSF, complete the Online Training Course on the Responsible Conduct of Research

___ IF you will work with or collaborate with Aerodyne, or with other companies, complete the Disclosure of External Professional Activities