Check-In

The purpose of this page is to serve as a guide for the "Check-in" of new members of the Jimenez Group at CU-Boulder.

Paperwork, Keys, etc.

___ Register with the International Students & Scholars Office (non-US citizens only)
___ Get a Social Security Number at the Boulder SS Office (non-US citizens only)
___ Do personnel paperwork with the CIRES Administration (Rhonda Miller as of April'10) (grad students have done this already)
___ Get a CU Identification Card ("Buff OneCard") (grad students have done this already)
___ Sign up for an email account with CIRES Computing Facility (through Rhonda) (grad students already have an email acct)
___ Get a CU Identikey through the CIRES Computing Facility (through Rhonda) (Needed for wireless access & VPN) (grad students have done this already)
___ Get keys for lab (Cristol 350, key ), your office, and the fax/printer room at CIRES (key ABM1) (from Rob Schubert as of Oct'13) (or from Denise Thomas for CHEM (i.e. Cristol) rooms, if applicable)
___ Have Rob Schubert add your Buff OneCard to the after-hours building access of Ekeley and Cristol (including Cristol loading dock)
___ Get your name on the CIRES Mailboxes and get a mailbox number (with CIRES Mssg Center as well)
___ Get the copier code from Phil: _____________ (only for work-related copies) (see Grants+Email sheet in JG_Organization.
___ Get the long distance phone and fax code from Phil: _____________ (only for work-related calls) (see Grants+Email sheet in JG_Organization.
___ Give Philip your picture and other information to be added to the Group Members web page
___ Sign up for an "A-Card" (or "P-Card") with Jennie Bell
___ Sign up for a Travel Card with CIRES Travel travel@cires.colorado.edu [(only way to do car rentals in the field, also useful to avoid putting travel expenses in your personal credit card)
___ Have business cards made (by CIRES Mssg Center for postdocs and from Imaging Services for students (but purchase Faculty/Staff style, not "student" style)
___ Go through the J-Group Policies and Procedures and give a signed copy to Jose (via email)
___ Go through the J-Group FAQs
___ Add J-Group Contacts to your Gmail account (import Google format CSV file)

Email Lists

___ Sign up for the Jimenez Group email list at http://groups.google.com/group/jimenez-group
___ Sign up for the Colorado Front Range Aerosol Community email list at http://groups.google.com/group/Aerosols-CO
___ Sign up for the CU Analytical & Environmental Chemistry Seminars email list at http://groups.google.com/group/anyl-env-seminars
_X_ Note that you will be automatically signed up for the NOAA CSD Seminars List when you sign up to the Jimenez-Group list
___ Sign up for AMS-Users Email lists following these instructions (if working w/ AMS)
___ Sign up for the ARI ToF-CIMS Users Email List (ask Joel Kimmel) (if working w/ ToF-CIMS)
___ Sign up for Chemistry Dept. email list(s) following this link. The "Universe" list may be the most appropriate.

Computer Hardware and Printers

___ Do you have a Windows laptop? If not order a Dell laptop
___ Do you have at least one backup hard drive? If not get one from Apricorn
___ Install and test the HP CP4525 printer in Cristol 334, and/or the HP M551 printer in Cristol 441A.
___ (If useful) Install the CIRES Printers on the 2nd floor or the 3rd floor

Computer Software and Network Resources

___ Make sure that you have Windows Update turned on
___ Install the free Microsoft System Center Endppoint Protection (University owned computer) or Microsoft Security Essentials for personally owned computers that don't already have virus protection.
___ Install Latest version of Igor Pro (if not there already)
___ Install Microsoft Office (if not there already)
___ Set up Feedly to keep on top of the literature in our field
___ Sign up to Google+ and ask Phil to add you to the Literature, J-Grp Internal, and J-Grp News Communities
___ Install Mendeley
___ Install CU VPN to access CU resources (such as online journals) from off-campus
___ Install Adobe Acrobat following the instructions on the group restricted page
___ Install Viceversa backup software (if not there already) following the instructions on the group restricted page
___ Install Carbonite online backup from the Carbonite website. Purchase $59.99 version using your or Phil's pcard. (soon to be moving to a localized backup solution 8/2014)
___ Program Viceversa to backup your computer hard drive at least every week (better every day)
___ Get the username: ______________ and password: _________________ for the shared computers in the lab (same for all)
___ Get the username: ______________ and password: _________________ for the group restricted web page from Phil
___ Get the username: ______________ and password: _________________ for your new Group Wiki account to be created by Phil
___ Have Phil share with you the JG_Organization and JG_Schedule Google Docs (as well as any other relevant docs)
___ Get a Google Calendar account
___ Get a Skype Account, Install Skype and add all J-Group users as Contacts (listed in Grants+Gmail tab of JG_Organization document.
___ Sign up for Asana (Task management software used by the group)
___ Have Phil share with you the following calendars: "Jimenez Group General" and "Jose Travel". (You should always keep updated on "Jimenez Group General" the working days during which you are away (on business or personal travel)
___ Add to your calendar the "ANYL Seminars" one (Calendar ID: qm8k9heqc27sauteit0p01kpjg@group.calendar.google.com)
___ Review & bookmark our Practical Reference Wiki Page and familiarize yourself with contents
___ Review & bookmark our Key Scientific References Wiki Page and familiarize yourself with contents (ignore for now as this is out of date)

Safety Certifications

___Take EH&S Hazardous Materials Course (on site at EH&S) BEFORE using any chemicals in the lab. See info here & email EH&S to signup for a class at ehs@colorado.edu (First-year CHEM students who TA typically have to take this during orientation. Call EH&S if unsure if you had it.). When you receive official notification of training, email a copy to philip.handley@colorado.edu. Edit HazMat sheet in JG_Organization google doc to add your official training dates.

___Read the Radiation Safety Handbook and sign up for the Radiation Safety Course at EH&S for "sealed sources" BEFORE using an SMPS or associated Kr-85 sealed sources. If you will be using Sealed sources, read documentation and take online quiz. Send confirmation of training to philip.handley@colorado.edu. Edit JG_Organization document: Radiation Sheet and enter your info. Links to training documents/quizes are also in the JG_Organization document on the Radiation Page.